DRAFT for lawyer review. Not yet in effect. Not legal advice.
Items in [BRACKETS] must be filled in. Notes in "Drafting note" boxes are for Rich and the
lawyer and must be deleted before publishing.
Effective date: [DATE] Last updated: [DATE] (draft v9, Nov 8, 2026: producer-added clauses and AI summaries)
These Terms of Service ("Terms") are a contract between you and [MINIM LEGAL NAME], a [STATE] corporation, doing business as Release Party ("Release Party," "we," "us"). They cover the Release Party mobile app, website, signing pages and related services (together, the "Service").
Please read Section 17 (Arbitration and Class Action Waiver). It says that most disputes between you and us will be decided by an individual arbitrator, not a judge or jury, and that you give up the right to bring or join a class action. You can opt out within 30 days (Section 17.8).
Drafting note: Rich decided (Nov 8, 2026) to launch under MINIM (an S corp), doing business as
Release Party, and may move Release Party into its own C corp or LLC later. Confirm MINIM's exact
legal name and state, file a "Release Party" DBA where required, and use MINIM for the app store
listings, Stripe and vendor contracts. Section 20.4 lets us move these Terms to the new company.
Also consider tech errors & omissions (E&O) and cyber insurance.
1.1 Account Holders. If you create a Release Party account (for example, as a producer, brand, agency or team member), these Terms apply to you. If you use the Service for a company or other organization, you confirm you have authority to bind it, and "you" means both you and that organization.
1.1A Agencies and production companies. If you use the Service on behalf of a client (for example, as an agency or production company making content for a brand), you confirm you are authorized by that client to prepare and collect releases for it and to name it in documents. You are responsible for the ownership, transfer, client-name and portfolio choices you make in a document, and for any agreement between you and your client. We are not a party to that agreement.
1.2 Signers. If someone sends you a release to review or sign through Release Party (for example, by handing you their phone, showing you a QR code or sending you a link), you are a "Signer." Signers do not need an account. Section 10 (Signer Terms) applies to Signers. The rest of these Terms apply to Signers only where they say so.
1.3 Age. (a) Account Holders. You must be at least 18 years old (or the age of majority where you live, if higher) to create an account or use the Service as an Account Holder. By creating an account you confirm you meet this requirement. We will close accounts we learn belong to anyone under 18. (b) Signers. Every Signer must give their true birthdate, which the Service uses with the shoot state's age of majority to decide whether they are an adult. If the person appearing in the content is a minor, their parent or legal guardian must complete the guardian section and sign for them, and the Account Holder must follow the minor laws of the state where the shoot happens and where the minor lives. (c) Your responsibility. Account Holders are responsible for confirming the age of the talent they work with and for meeting every state law on minors (work permits, trust accounts, on-set rules and limits on minors in content). The Service's age question and guardian section are aids only.
1.4 Business use. The Service is for business and professional use. It is offered in the United States. You are responsible for following local law if you use it elsewhere.
2.1 A tool, not a law firm. Release Party is software that helps you prepare, send, sign, store and share documents. We are not a law firm, we do not give legal, tax, employment or union advice, and using the Service does not create an attorney-client relationship. Templates, clause options, presets, warnings, "guardrails," state or union prompts and any AI suggestions are general information offered for convenience. They may not fit your situation, may not reflect the latest law, and may not be enforceable everywhere.
2.2 You are responsible for your documents. You decide what goes into every release or other document you create, upload or send, and you are solely responsible for:
(a) reviewing every document before you send it, and having it reviewed by your own lawyer when appropriate; (b) making sure the document is lawful, accurate and enforceable for your shoot, in every state and country where you shoot, where the talent lives and where the content is used; (c) getting every consent, permission, release, permit and license you need, including from talent, guardians, locations, unions, agencies, music and other rights holders; (d) complying with union and guild agreements (for example, SAG-AFTRA), including signatory obligations, contracts, fees, residuals and reporting; (e) complying with laws on minors, including work permits, on-set requirements, trust account (Coogan) deposits and any limits on minors in content; (f) paying talent, collecting tax forms, issuing tax documents and correctly classifying workers; (g) complying with advertising, endorsement and disclosure rules (including FTC rules) and with platform rules for any content you publish; and (h) using content only within the scope of the release the talent signed.
2.2A Clauses you add. You may add your own clauses to a release. You are solely responsible for every clause you add, its wording, its legality and enforceability, and how it fits with the rest of the release, and for every plain-English summary shown to Signers for it, including any summary suggested by AI that you accept or edit. Before a release with added clauses can be sent, you must confirm that each summary accurately describes its clause. We do not review added clauses or summaries for legality, accuracy or fairness. Any warnings or blocks the Service shows (for example for sexual content, conflicts or one-sided terms) are automated aids only: they may miss problems or flag things that are fine, and the absence of a warning does not mean a clause is lawful or enforceable. We may block or remove added clauses that break Section 7.
2.3 We are not a party to your releases. Any release or other document signed through the Service is between you and the Signer. We do not represent, negotiate for or act as agent for either side, and we are not responsible for whether either side keeps its promises.
2.3A Disputes between producers, brands, agencies and talent. (a) Not our dispute. Any disagreement, claim or lawsuit between you and a Signer, talent, guardian, client, agency, union or anyone else about a shoot, a release, payment, content or its use (a "User Dispute") is solely between those people. We are not a party to it, we do not represent, advise or take sides with anyone in it, and we have no duty to mediate, investigate or resolve it. (b) Release. To the fullest extent the law allows, you release Release Party and its owners, officers, employees, contractors and agents from all claims, demands and damages, known or unknown, arising out of or connected with any User Dispute. If you are a California resident, you waive California Civil Code § 1542, which says: "A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party." You waive any similar law in other states. (c) Don't name us. You agree not to name or join Release Party as a party in any User Dispute unless you have a good-faith claim against Release Party itself, which must go through Section 17. If you or someone claiming through you does so without such a claim, Section 12 applies and you will pay our reasonable costs and attorneys' fees of getting out of it. (d) Records come from you first. You can download every signed document and its audit trail yourself, and you should use those in any User Dispute. We will release records or account data to someone other than the Account Holder only if the law requires it (such as a valid subpoena or court order) and, where the law allows, after telling the Account Holder so they can object. You will reimburse our reasonable costs (including staff time and attorneys' fees) of responding to subpoenas, records requests, depositions or testimony about a User Dispute. We may, for a fee, provide a standard records declaration about how the Service creates audit trails; we do not act as an expert witness for either side. (e) No freezing or changing records. We will not change, withhold or delete a signed document at the request of one side of a User Dispute, except as required by law or court order. Each side is responsible for preserving its own copies as the law requires.
2.4 State and union features. The Service may ask questions (such as "Are you union?" or which state a shoot is in, which can be auto-filled from device location, and the talent's birthdate) and may add or suggest clauses, guardian steps, pay-timing reminders or other prompts based on the answers. These features are aids only. They do not guarantee that a document meets any law or union rule, and they do not replace a union contract or advice from a lawyer or union representative.
2.5 E-signatures. The Service is designed to support electronic signatures under the federal ESIGN Act and state electronic transaction laws. Whether a particular electronic signature or record is valid or enforceable depends on the facts and the law that applies, and we do not guarantee it. Some documents may require a wet-ink signature, a notary, witnesses or other formalities that the Service does not provide.
2.6 Audit trail and confirmation photo. The Service may record information about how a document was signed (such as time, time zone, signing method, device type, IP address and a document fingerprint) and, where you turn it on, the Signer signs on your device and agrees, a compressed confirmation photo. These are records to help show what happened. They are not identity verification, and we do not promise they will be accepted as evidence.
2.7 No adult content; not a 2257 records service. Release Party is built for commercial, brand, advertising, social media and similar production content only. It must not be used for pornography or any sexually explicit, nude or adult content, including content covered by 18 U.S.C. § 2257 or § 2257A and 28 C.F.R. Part 75. The Service does not collect performer age or identity documents, is not designed to create or keep the records those laws require, and does not act as anyone's custodian of records. Using it for such content is a breach of these Terms, and we may remove that content and close the account without refund.
3.1 You must give accurate information and keep it current. You are responsible for everything that happens under your account and for keeping your sign-in methods secure. Tell us right away at [SUPPORT EMAIL] if you think your account has been accessed without permission.
3.2 One person, one device at a time. Each login is for one named person. A login may be active on only one device at a time; signing in on a new device may sign you out elsewhere. Do not share logins. Add team members as separate users instead.
3.3 Teams. The account owner controls the team, decides who has access, and is responsible for team members' use of the Service. The team's shoots, documents, templates and Contacts belong to the account, not to individual members. Removing a team member ends their access to the team's content.
3.4 Contacts list. The Service saves the name, email address, phone number and social handle (if given) of talent and other Signers to your account's contacts list when you send them a link or when they finish the first signing screen, before they sign, together with the documents linked to them. Contacts who never sign are deleted automatically after 30 days. The list exists so you can keep records, resend documents and reuse details on future shoots. You control this list and are responsible for it: you must have a lawful reason to keep each contact, keep it accurate, delete contacts when a Signer validly asks or when you no longer need them, and use it only for shoots and releases, never for marketing, bulk messages or selling. We keep the list for you as your service provider and do not use it for our own purposes.
3.4A Release Party updates list. Signing pages offer Signers the option to join Release Party's own updates list (email, and text if they choose). For adult Signers at U.S. shoots the email box starts ticked and can be unticked; the text box always starts unticked; there are no pre-ticked boxes for guardians, minors or Signers outside the U.S. Joining is never required to sign. For Signers who join, Release Party controls the email and phone they add to that list and may contact them directly. We do not use your contacts list, documents or release details for this list, and we never give the list to other Account Holders. By using the Service you agree to this feature. [Lawyer to confirm whether producers can switch it off for their shoots.]
3.5 Saved favorites and suggestions. The Service remembers which templates, presets and contracts you use, and the last deal terms you used, and may show favorites and recently used ones first. You are responsible for checking that a reused template still fits the new shoot, state, talent and deal before you send it.
3.6 Downloads and exports. You can download documents individually or by shoot or year (for example as PDF or ZIP files with an audit log). Once downloaded, copies are outside our systems and you are responsible for storing, securing and sharing them lawfully.
4.1 Plans. We offer free and paid plans (for example, Free, Pro, Team and a single-shoot pass). Plan features, limits and prices are shown in the app at the time you buy and may change as described below.
4.2 Automatic renewal. Paid subscriptions renew automatically at the end of each billing period (monthly or yearly) and you will be charged the then-current price, plus any taxes, using your payment method on file, until you cancel. We will show the price, billing frequency and how to cancel before you buy, and send a confirmation afterward. For yearly plans we will send a reminder before renewal where required by law.
4.3 Added users. Each added team user is billed at [USD $2.00] per user per month (or the price then shown), added to your subscription and renewing on the same schedule, until you remove that user.
4.4 Cancel anytime. You can cancel online in the app or account settings (or through the Apple App Store or Google Play if you subscribed there). Cancellation takes effect at the end of the current billing period, and you keep paid features until then.
4.5 Refunds. Except where required by law or stated in the app, payments are non-refundable and we do not give credits for partial periods. Purchases through the Apple App Store or Google Play are subject to their refund policies, and refund requests for those purchases must go to them.
4.6 Price changes. We may change prices. We will give you at least [30] days' notice before a price increase applies to your subscription, and you can cancel before it takes effect.
4.7 Free trials and passes. If we offer a free trial, we will tell you when it ends and what you will be charged. A single-shoot pass covers one shoot as described at purchase and does not renew.
4.8 Taxes and failed payments. Prices do not include taxes unless stated. If a payment fails we may limit paid features until it is fixed.
Drafting note: auto-renewal is regulated by the federal Restore Online Shoppers' Confidence Act
(ROSCA) and state automatic renewal laws (California's is the strictest, with further changes
effective July 1, 2025). The app's checkout and cancel flow must match this section. See the
compliance checklist.
5.1 You own your content. "Your Content" means everything you or your Signers put into the Service, such as forms, templates you upload, shoot details, talent information, signatures, confirmation photos and signed documents. As between you and us, you (and your Signers, as applicable) own Your Content.
5.2 License to run the Service. You give us a worldwide, non-exclusive, royalty-free license to host, store, copy, process, transmit, display and format Your Content only as needed to provide, secure, support and improve the Service for you, to comply with law and to enforce these Terms. This license ends when Your Content is deleted from our systems, except for copies we must keep by law or that remain in backups for a limited time.
5.3 No AI training on your content. We do not use Your Content, or Signers' information, to train AI models, and we do not allow our service providers to do so.
5.4 Your promises about your content. You promise that you have all rights and consents needed to put Your Content into the Service and to let us process it as these Terms and our Privacy Policy describe, including the right to collect and share Signers' personal information with us, and that Your Content does not violate any law or anyone's rights.
5.5 Templates we provide. We own our templates, clause library and app content. You may use them to create documents for your own business through the Service. You may not resell them or use them to build a competing product.
5.6 Feedback. If you send us ideas or feedback, we may use them without any obligation to you.
6.1 Our Privacy Policy explains how we handle personal information.
6.2 Your role for Signer data. When you use the Service to collect information from Signers, you decide why and how that information is collected and used. Under privacy laws you are generally the "business" or "controller" and we act as your "service provider" or "processor." We process Signer information only to provide the Service to you, as described in our Privacy Policy and the Data Processing Terms in Appendix A.
6.3 You must: (a) collect only what you need; (b) give Signers any notices required by law (the Service shows a standard notice on signing pages, and you are responsible for any additional notice your situation needs); (c) use Signer information only for the shoot and release it was collected for; (d) respond to Signers' privacy requests, with our help as described in the Privacy Policy; and (e) not use the Service to collect information you are not allowed to collect.
6.4 Confirmation photos. Confirmation photos are taken only when a Signer signs on your device. If you turn them on you must: let Signers skip the photo without penalty (unless you have a lawful, disclosed reason to require it and give them another way to sign); not use the photo to identify people by facial recognition or to create any face template or biometric identifier; and use it only as a record of signing.
6.5 Sensitive information. Do not use free-text fields, uploads or custom forms to collect Social Security numbers, tax ID numbers, bank details, health information, immigration documents or similar sensitive information unless the Service provides a specific feature for it and you follow its instructions.
6.5A W-9 forms. On paid releases the Service can ask talent to upload a completed IRS Form W-9 after signing. W-9s contain taxpayer ID numbers (such as Social Security numbers), so: (a) we store them encrypted inside the shoot; (b) only your team can view or download them, individually or all at once, and every download is logged; (c) we never email them; and (d) we delete them automatically four (4) years after upload unless you delete them sooner. Once you download a W-9, you are responsible for keeping that copy secure, using it only for tax reporting, and keeping it as long as tax law requires you to. W-4 and I-9 forms are not uploaded through the Service; the Signer returns them directly to you or your payroll provider. You remain responsible for collecting, securing and filing all tax and employment forms and for issuing any Form 1099.
6.6 Messages you send. When you use the Service to email or text a Signer, you are the sender of that message and you confirm the Signer agreed to receive it. You must not use the Service to send marketing, bulk or unsolicited messages. We will honor opt-outs (such as STOP replies) and may block messages to people who opted out.
You must not, and must not let anyone else:
(a) use the Service to deceive, pressure or mislead anyone into signing, or to obtain a signature from someone you know lacks capacity or is a minor signing without a guardian; (b) forge signatures, sign on someone else's behalf without authority, or alter a signed document; (c) upload or send anything unlawful, infringing, defamatory, harassing, obscene or harmful, or any sexual content involving minors; (d) use the Service for pornography or any sexually explicit, nude, intimate or adult content (see Section 2.7), or for any content involving a minor that is sexual, exploitative or unlawful (which we will report to the National Center for Missing & Exploited Children and law enforcement); (e) use confirmation photos or any Service data for facial recognition, surveillance, profiling or to identify people; (f) send spam, bulk or marketing messages, or message anyone who has opted out; (g) break or bypass security, rate limits, the one-device rule or usage limits; probe, scan or test our systems without permission; or introduce malware; (h) scrape, copy, reverse engineer or resell the Service, or use it to build a competing product; (i) violate any law, including privacy, consumer protection, labor, child labor, union, advertising, export and sanctions laws; or (j) impersonate anyone or misrepresent your affiliation with a brand.
We may investigate and remove content, suspend messages, or suspend accounts that we reasonably believe violate this section.
Some features use artificial intelligence, for example to detect fields and signature spots in a form you upload. AI output can be wrong or incomplete. You must review and confirm all AI output before you send a document. We are not responsible for errors you did not catch. AI-written summaries of clauses are a convenience to help Signers understand them; they are not legal advice, they may be incomplete or wrong, and they become your statements to the Signer once you accept them (see Section 2.2A). Uploaded forms may be processed by our AI service providers under contracts that prohibit them from training on your content. We do not run AI or facial analysis on confirmation photos.
The Service relies on third parties, such as Apple, Google, payment processors, cloud hosting, email and text message providers. Their services are governed by their own terms, and we are not responsible for them. Email and text delivery is not guaranteed; messages can be delayed, filtered or lost.
This section applies to anyone who reviews or signs a document through Release Party.
10.1 Your agreement is with the sender, not us. The document you sign is between you and the producer, brand or other person who sent it. Release Party only provides the software. We did not write the sender's terms and we do not give legal advice. If you have questions about what you are signing, ask the sender or your own lawyer, agent or union before you sign. You can choose not to sign.
10.1A Disputes with the sender. Any disagreement about the document, payment or use of your image is between you and the sender. Release Party does not represent you or the sender, is not part of that dispute, and you agree to bring claims about the release only against the sender, not against Release Party, except for claims about Release Party's own conduct, which go through Section 17. Section 2.3A(b) and (d) also apply to you.
10.2 Electronic records and signatures. By choosing to sign electronically, you agree to use electronic records and signatures for that document, and you agree your electronic signature has the same effect as a handwritten one. You can ask the sender for a paper copy. A copy of your signed document will be emailed to the address you give. To withdraw consent to electronic records before you sign, simply do not sign and contact the sender.
10.3 Accuracy and age. You confirm the information you enter is true, including your birthdate, and that you are the person named (or the parent or legal guardian of the minor named). A minor may not sign a release for themselves; their parent or legal guardian must sign.
10.4 Confirmation photo. If the sender asks for a confirmation photo, you will be told before the photo is taken, you can skip it, and the photo is used only as a record of signing. We do not use it for facial recognition.
10.5 Privacy. Our Privacy Policy explains how your information is handled, including how to make requests about it. Your name, email and phone number are saved in the sender's contacts list with your signed document, as a record of the release. You can ask the sender (or us) to correct them or to delete what isn't needed as a record of your release.
10.5A Release Party updates. The signing page offers to add you to Release Party's own updates list. If you are an adult signing at a U.S. shoot the email box starts ticked; untick it if you don't want our emails. The text box starts unticked and is only for people who want our texts. Joining is optional, doesn't affect your release, and you can unsubscribe at any time. See Section 9A of our Privacy Policy.
10.6 Limits. Sections 7, 13, 14, 17 and 19 also apply to Signers' use of the Service, but nothing in these Terms limits any right you have against the sender under the document you signed.
11.1 You can stop using the Service and delete your account at any time in the app.
11.2 We may suspend or end your access if you breach these Terms, do not pay, create risk or legal exposure for us or others, or if we stop offering the Service. Where reasonable we will give notice and a chance to export Your Content first, unless doing so would create legal or security risk.
11.3 After your account ends, we will delete or de-identify Your Content as described in our Privacy Policy. Download copies of signed documents you need to keep before deleting your account, and keep your own backup copies of documents you need, at any time. We are not responsible for keeping records for you after deletion.
11.4 Sections 2 (including 2.3A), 5.4 to 5.6, 6, 11.3 and 12 to 20 survive termination.
To the fullest extent the law allows, you will defend, indemnify and hold harmless Release Party and its owners, officers, employees, contractors and agents from and against any claims, demands, lawsuits, investigations, fines, penalties, losses, damages, settlements, costs and expenses (including reasonable attorneys' fees) arising out of or related to:
(a) Your Content, including any release or other document you create, upload, send or rely on, any clause you add and any summary of it shown to a Signer; (b) any shoot, production or content, and any use of a person's name, image, likeness, voice or other attributes; (c) any dispute between you and a Signer, talent, guardian, agency, union, platform, location, client or other third party; (d) your violation of these Terms or of any law or third-party right, including privacy, child labor, union, employment, tax and advertising laws; or (e) messages sent, contacts kept, or data collected, through your account.
We may control the defense of any claim at your expense, and you will cooperate. You may not settle a claim that imposes obligations on us without our written consent.
THE SERVICE, TEMPLATES, CLAUSES, PROMPTS, AI OUTPUT AND ALL CONTENT WE PROVIDE ARE PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT THE LAW ALLOWS, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON- INFRINGEMENT AND ACCURACY. WE DO NOT WARRANT THAT ANY DOCUMENT WILL BE VALID, ENFORCEABLE, COMPLETE OR SUITABLE, THAT THE SERVICE WILL MEET ANY LEGAL, UNION OR REGULATORY REQUIREMENT, THAT MESSAGES WILL BE DELIVERED, OR THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE OR ERROR-FREE, OR THAT DATA WILL NOT BE LOST. Some jurisdictions do not allow some of these disclaimers, so some may not apply to you.
14.1 TO THE FULLEST EXTENT THE LAW ALLOWS, RELEASE PARTY AND ITS OWNERS, OFFICERS, EMPLOYEES, CONTRACTORS AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, BUSINESS, GOODWILL, DATA OR CONTENT, OR FOR RESHOOT, PRODUCTION, TAKEDOWN OR CLEARANCE COSTS, OR FOR ANY UNENFORCEABLE OR DEFECTIVE DOCUMENT, EVEN IF WE WERE TOLD THEY WERE POSSIBLE.
14.2 OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) USD $100.
14.3 These limits apply to every theory of liability (contract, tort including negligence, strict liability, statute or otherwise) and even if a remedy fails of its essential purpose. They do not limit liability that cannot be limited by law, such as for fraud or, where applicable, gross negligence or willful misconduct.
To the extent the law allows, any claim relating to the Service must be filed within one (1) year after it arose, or it is permanently barred.
We may change the Service. We may update these Terms. If a change is material, we will give notice (for example, in the app or by email) at least [30] days before it takes effect, except for changes needed for legal or security reasons, which may take effect sooner. Changes do not apply to disputes that arose before they took effect. If you keep using the Service after a change takes effect, you accept it; if you do not agree, stop using the Service and cancel.
17.1 Informal resolution first. Before starting arbitration or a lawsuit, you and we agree to try to resolve the dispute informally for at least 60 days. Send a written notice with your name, contact information, account email, a description of the dispute and the relief you want to [LEGAL EMAIL] / [MAILING ADDRESS]. We will send notices to the email on your account.
17.2 Binding individual arbitration. Except as stated in 17.5, any dispute, claim or controversy between you and Release Party relating to the Service or these Terms (including whether this section applies or is enforceable) will be resolved by binding individual arbitration administered by [the American Arbitration Association (AAA) under its Consumer Arbitration Rules, or its Commercial Arbitration Rules for business users] [or JAMS]. The Federal Arbitration Act governs this section.
17.3 Class action and jury waiver. You and we each waive the right to a jury trial and to bring, join or take part in any class, collective, consolidated or representative action or arbitration. The arbitrator may award relief only on an individual basis. If this class waiver is found unenforceable for a claim, that claim (and only that claim) must be decided in court, after any arbitrable claims are decided.
17.4 Procedure and costs. Arbitration may be held by video, phone, written submissions, or in person in the county where you live or [COUNTY, STATE]. Fees are paid as the arbitration rules provide; for individual consumers we will pay fees beyond the filing fee you would pay in court where the rules require it.
17.5 Exceptions. Either side may (a) bring an individual claim in small claims court if it qualifies; (b) seek court relief to stop infringement or misuse of intellectual property or unauthorized access to the Service; and (c) seek public injunctive relief where the law does not allow that to be waived.
17.6 Mass arbitration. If 25 or more similar demands are filed by or with help from the same lawyers or organizations, they will be handled in staged batches as described in the arbitration provider's mass arbitration rules, and the statutes of limitation are paused while demands wait.
17.7 Signers. Disputes between a Signer and the sender of a document are not covered by this section; they are governed by the signed document and the law between those parties.
17.8 30-day opt-out. You may opt out of this Section 17 by emailing [LEGAL EMAIL] within 30 days after you first accept these Terms, with your name, account email and a clear statement that you opt out of arbitration. Opting out does not affect the rest of these Terms.
Drafting note: the lawyer should pick AAA or JAMS, confirm the fee terms and check recent case law
on mass arbitration clauses and on clickwrap formation. The arbitration clause is only enforceable
if users clearly accept the Terms (checkbox or button next to a visible link). See checklist.
These Terms are governed by the laws of the State of [STATE], without regard to conflict-of-law rules, and by the Federal Arbitration Act. For any dispute not subject to arbitration, you and we agree to the exclusive jurisdiction of the state and federal courts in [COUNTY, STATE], except where the law where you live requires otherwise.
If you downloaded the app from the Apple App Store or Google Play, you also agree to that store's terms. For apps downloaded from Apple: (a) these Terms are between you and us, not Apple; (b) Apple has no obligation to provide maintenance or support; (c) if the app fails to conform to any applicable warranty, you may notify Apple for a refund of the purchase price (if any) and, to the maximum extent permitted by law, Apple has no other warranty obligation; (d) Apple is not responsible for any product liability, consumer protection, legal or regulatory claims about the app; (e) Apple is not responsible for any third-party claim that the app infringes intellectual property; (f) you confirm you are not in a country subject to a U.S. Government embargo or designated as a "terrorist supporting" country, and are not on any U.S. Government list of prohibited or restricted parties; and (g) Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them against you.
20.1 Entire agreement. These Terms, the Privacy Policy and any plan terms shown at purchase are the entire agreement about the Service. 20.2 Severability. If any part is unenforceable, the rest stays in effect and that part is enforced to the maximum extent allowed. 20.3 No waiver. Not enforcing a provision is not a waiver. 20.4 Assignment. You may not assign these Terms without our consent. We may assign them, without your consent, to an affiliate or to a new company formed to operate Release Party, or in a merger, acquisition or sale of assets. We will tell you if that happens. 20.5 Force majeure. We are not liable for delays or failures caused by events beyond our reasonable control, including outages of hosting, email or carrier networks. 20.6 Notices. We may give notice in the app or by email. Legal notices to us go to [LEGAL EMAIL] and [MAILING ADDRESS]. 20.7 Copyright complaints. Send notices of claimed copyright infringement to our designated agent at [DMCA AGENT EMAIL / ADDRESS]. 20.8 Export. You will not use the Service in violation of U.S. export or sanctions laws. 20.9 Contact. [MINIM LEGAL NAME], doing business as Release Party, [MAILING ADDRESS], [SUPPORT EMAIL].
These terms apply when we process personal information about Signers and other people on your behalf ("Customer Personal Data").
A1. Roles. You are the business/controller. We are your service provider/processor/contractor. A2. Instructions. We process Customer Personal Data only to provide the Service as described in these Terms and the Privacy Policy, or as you otherwise instruct in writing, and as required by law. A3. No selling or sharing. We will not sell or "share" (for cross-context behavioral advertising) Customer Personal Data, will not retain, use or disclose it for any purpose other than the business purposes in these Terms, will not combine it with other data except as allowed by law, and will not use it outside our direct business relationship with you. Exception: the name, email and phone number a Signer chooses to add to the Release Party updates list on the signing page are collected by Release Party for itself, and for that data Release Party acts as an independent business/controller (see Terms §3.4A). A4. Confidentiality and security. We require our personnel to keep it confidential and maintain reasonable administrative, technical and physical safeguards appropriate to the data. A5. Subprocessors. We use service providers listed at [SUBPROCESSOR LIST URL] under written contracts with protections at least as strong as these. We will update the list before adding new ones. A6. Assistance. We will help you respond to privacy requests from Signers (access, deletion, correction and similar), using the tools in the Service or by reasonable assistance. A7. Security incidents. We will notify you without undue delay after confirming a security breach affecting Customer Personal Data, and help you meet any legal notice obligations. A8. Deletion. When you delete content or your account, we will delete Customer Personal Data as described in the Privacy Policy, unless law requires us to keep it. A9. Compliance. We will comply with applicable privacy laws and tell you if we can no longer meet our obligations. You may take reasonable steps to stop unauthorized use. We will provide information reasonably needed to show compliance. A10. Location. Data is stored in the United States.
DRAFT for lawyer review. Not yet in effect. Not legal advice.
Every promise in this policy must be true in the real app before it is published. The FTC and
state attorneys general treat a false privacy promise as a deceptive practice. See
compliance-checklist.md for the build items each promise depends on.
Effective date: [DATE] Last updated: [DATE] (draft v5, Nov 7, 2026: W-9 upload and storage)
This Privacy Policy explains how [MINIM LEGAL NAME], doing business as Release Party ("Release Party," "we," "us") collects, uses, shares and protects personal information when you use the Release Party app, website and signing pages (the "Service").
Account Holders are producers, brands, agencies and their team members who create accounts. For Account Holder information, we are the "business" or "controller."
Signers are talent, models, creators, crew, parents or guardians and others who review or sign a document sent through Release Party. Signers do not create accounts. For Signer information, the producer or brand who sent the document (the "Sender") is the business/controller, and we are their service provider/processor. We handle Signer information on the Sender's behalf and under contract with them. The one exception is the Release Party updates list (Section 9A): if you choose to join it, we are the business/controller for the email address and phone number you add to it, and we use them for our own updates. The Sender's own privacy policy also applies to how they use your information after they receive it.
Category · Examples · Source
Account and contact · Name, email, phone number, job title, profile photo (optional) · You
Sign-in · Identifiers from Sign in with Apple, Google or phone verification (we never get your password) · You, Apple, Google, our verification provider
Brand or company profile · Brand, agency or production company name, logo, address, contact email, governing-law state, default terms; for agency shoots, the client's name · You
Shoot and document data · Shoot names, dates, shoot state (which can be auto-filled from your device's location, with your permission; we save only the state, never your coordinates), locations you enter, templates, uploaded forms, deal terms, signed documents · You and your team
Favorites and usage · Which templates, presets and contracts you use and the last deal terms you used, so favorites and recent ones appear first · Automatically
Team · Team members' names, emails or phone numbers, roles · You
Billing · Plan, purchase history, billing status (card details are handled by Apple, Google or Stripe, not stored by us) · You, app stores, payment processor
Device and usage · Device type and model, operating system, app version, IP address, a device identifier used to enforce the one-device-per-login rule, crash logs, feature usage · Automatically
Support · Messages you send us · You
Category · Examples
Identity and contact · Full name, email, phone number, mailing address (only if the Sender's form asks). The Sender may enter your name, email and phone before you sign.
Contacts list · Your name, email, phone and social handle (if given) are saved in the Sender's contacts list, with how many releases you signed for them. They are saved when the Sender sends you a link or when you finish the first signing screen, before you sign. If you never sign, they are deleted after 30 days.
Birthdate · Your date of birth, used to confirm whether you are an adult in the shoot state and, if not, to show the guardian section
Signature · Your drawn or typed signature and the date
Release details · Your answers in the form, such as role, social media handle, on paid releases whether you are union, which union and Financial Core status, and the terms you agreed to
Minor information · If signing for a minor: the minor's name and date of birth, your name and relationship to the minor, and any work permit or trust account details the form asks for
Confirmation photo · Only when you sign on the Sender's device, the Sender turns it on, you are told first and you choose to take it. You can skip it. Stored as a small compressed image with location and camera data (EXIF/GPS) removed; a smaller copy is placed in the signed PDF.
Audit trail · Date, time and time zone of each step, signing method (handed device, QR code or link), device type, browser, IP address, and a unique fingerprint (hash) of the document
W-9 tax form · On paid releases, the W-9 you upload after signing, which includes your name, address and taxpayer ID number (such as your Social Security number). It is encrypted, only the Sender's team can download it, and it is deleted automatically 4 years after upload (or sooner if the Sender deletes it). W-4 and I-9 forms go directly to the Sender or their payroll provider; we never receive them.
We do not collect or store: precise GPS location (device location is used once, on the producer's device, only to fill in the shoot state), your phone's address book, face geometry or any biometric identifier, or financial account numbers. The only place we hold a Social Security or taxpayer ID number is inside an uploaded W-9, as described above.
Our website and signing pages use cookies or local storage that are strictly necessary to keep you signed in, keep a signing session working and protect against fraud. [We use privacy-friendly, first-party analytics that do not track you across other sites.] We do not use advertising cookies, cross-site tracking pixels or ad SDKs, and the app does not track you across other companies' apps or websites. We honor Global Privacy Control (GPC) signals.
We use personal information to:
We use Signer information only to provide the Service to the Sender, as the Sender instructs, and for security, legal compliance and the limited purposes privacy laws allow service providers. We do not use Signer information for our own marketing or to build profiles, except the name, email and phone a Signer chose to add to the Release Party updates list. We never use a Sender's contacts list, signed documents, photos, union status, age or other release details for our marketing, and we never share the updates list with other producers or brands.
Sensitive information. Taxpayer ID numbers in W-9s, union membership, birthdates, information about minors and confirmation photos are treated as sensitive. We use them only to create, sign, deliver and store the document they belong to, and never to infer characteristics about anyone.
If a Sender turns on confirmation photos for on-the-spot signing:
Your drawn signature is a written signature, not a biometric identifier.
We share personal information only as follows:
We do not sell personal information and do not "share" it for cross-context behavioral advertising, and have not done so in the past 12 months.
Data · How long
Account information · While your account is open, then deleted within [30] days after you delete the account (backups within [90] days)
Signed documents, Signer data, contacts list entries, confirmation photos and audit trails · Until the Sender deletes them or deletes their account, then deleted within [30] days (backups within [90] days). Senders choose how long to keep releases, because releases often need to be kept for as long as the content is used.
Unsigned or abandoned signing sessions, and contacts list entries for people who never sign · Deleted after 30 days. Senders can delete any contact at any time.
Uploaded forms sent to AI for field detection · Not retained by the AI provider beyond processing ([confirm with provider: zero/limited retention])
Release Party updates list · Until you unsubscribe; then only your email/phone stays on a suppression list so we don't contact you again. Proof of consent kept for [5] years.
Text message opt-out records · As long as needed to honor the opt-out
W-9 forms · 4 years after upload, then deleted automatically (sooner if the Sender deletes them or their account)
Billing and tax records · As long as tax and accounting law requires (generally 7 years)
Security logs · Up to [12] months
We may keep information longer if the law requires it or to resolve disputes, and we may keep de-identified data that cannot reasonably be linked to anyone.
We use reasonable administrative, technical and physical safeguards, including encryption in transit and at rest, access controls, least-privilege staff access, logging and tamper-evident signed documents. No system is perfectly secure. If a breach affects your personal information, we will notify you and regulators as the law requires (and, for Signer data, we will notify the Sender so they can notify you).
Depending on where you live, you may have the right to:
These rights come from laws in states including California, Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah and Virginia, and more states are adding them. We offer these rights to all U.S. users, whether or not a law requires it.
How to make a request. Account Holders can access, export, correct and delete most information in the app. Anyone can email [PRIVACY EMAIL] or use [PRIVACY REQUEST FORM URL]. We will verify your identity (usually by confirming your email address) and respond within 45 days (we may extend once by 45 days where allowed, and will tell you). You may use an authorized agent, and we may ask for proof of their authority. To appeal a decision, reply to our response or email [PRIVACY EMAIL] with "Appeal" in the subject line; if you are not satisfied, you may contact your state attorney general.
Signers. Because the Sender controls your signed document, we will forward your request to the Sender and help them respond. Deleting a signed release may affect your agreement with the Sender and they may have a legal right to keep it. You can also contact the Sender directly.
California notice at collection. The tables in Section 2 list the categories of personal information we collect, Section 3 lists purposes, Section 5 lists who receives it and Section 6 explains retention. Categories under California law: identifiers; customer records; commercial information (purchases); internet or network activity; audio/visual information (signatures and confirmation photos); professional information (role, union membership); and sensitive personal information (Social Security or taxpayer ID number in W-9s; union membership; account log-in). We do not sell or share any of it. If you join the Release Party updates list, we use your identifiers (name, email, phone) for our own marketing; you can opt out any time as described in Section 9A.
Nevada. We do not sell covered information as defined under Nevada law.
Account Holders must be at least 18, and we close accounts we learn belong to anyone younger. We do not knowingly collect personal information directly from children under 13. Signers are asked whether they are 18 or older; when the talent is a minor, the minor's information is entered by their parent or legal guardian, who signs for them. If you believe a child under 13 gave us information directly, contact [PRIVACY EMAIL] and we will delete it.
We store data in the United States. The Service is intended for U.S. users. [If the Service is offered outside the U.S., add GDPR/UK/Canada sections.]
We will post changes here and update the date above. If we make a material change, we will notify Account Holders in the app or by email before it takes effect, and we will not use previously collected information in a materially different way without consent where the law requires it.
[MINIM LEGAL NAME], doing business as Release Party [MAILING ADDRESS] Privacy questions and requests: [PRIVACY EMAIL]